System Overview
This system manages CID learning materials development projects. When a faculty member submits a request, the system automatically creates a project with 27 tasks that flow through multiple CID units.
Workflow Summary
Faculty Submit Request (PC)
↓
PC Check Faculty Submission (PC)
↓
CID Receive & Acknowledge (PC)
↓
PC Request LD from Leader (PC)
↓
Leader LD Check Module Fit (LD) [Amendment? If unfit → reopen PC Check]
↓
Leader LD Nominate LD (LD)
↓
PC Appoint LD & Provide Link (PC)
↓
LD Request Editor & GD (LD)
↓
Leader GD Appoint GD (GD) + Leader Editor Appoint Editor (Editor) [PARALLEL]
↓ ↓
GD Complete Work (GD) + Editor Complete Work (Editor) [PARALLEL]
↓___________________________↓
LD Request PD (LD) [Amendment? If quality issue → reopen GD+Editor]
↓
Leader PD Appoint PD (PD)
↓
PD Complete Round 1 (PD)
↓_________________________
↓ ↓
IR - Internal Review (LD) + FR & Sign-off (PC) [PARALLEL]
[Amendment?] ↓
↓ Send FR to Faculty (PC)
↓ ↓
↓ Faculty Feedback (PC) [Amendment?]
↓_________________________↓
PC Inform Lead PD (PC)
↓
Lead PD Assign Bookmarking (PD)
↓
PD Bookmarking Complete (PD)
↓
Lead PD Request QC (PD)
↓
QC Review Complete (PD) [Amendment?]
↓
Upload to myINSPIRE (PD)
↓
PC Inform CLT Hide/Unhide (PC)
↓
Project Complete (PC)
Amendment Decision Points (5 Diamonds)
| Review Task | Unit | If Amendments Required |
|---|
| Leader LD Check Module Fit (#5) | LD | Module unfit → Reopens PC Check (#2) + cascade resets tasks 3-4 |
| LD Request PD (#13) | LD | GD/Editor quality issue → Reopens GD (#11) + Editor (#12) tasks |
| IR (Internal Review) (#16) | LD | Reopens GD (#11) + PD (#15) tasks + cascade resets intermediates |
| Faculty Feedback (#19) | PC | Reopens LD + GD + PD tasks + cascade resets intermediates |
| QC Review Complete (#24) | PD | Reopens GD + PD tasks + cascade resets intermediates |
Task Status Flow
Waiting → Assigned → In Progress → Done
(auto) (auto) (manual) (manual)
Waiting = Task exists, predecessors not yet done
Assigned = Predecessors done, task activated
In Progress = Staff manually started work
Done = Staff completed the task
Complete Task List (27 Tasks)
Template: CID Learning Materials Development
| # | Task | Unit | Stage | Depends On | Reopen Targets | Notes |
|---|
| 1 | Faculty Submit Request | PC | 1 | — | | First task, auto-Assigned |
| 2 | PC Check Faculty Submission | PC | 2 | 1 | | PC verifies docs complete |
| 3 | CID Receive & Acknowledge | PC | 3 | 2 | | |
| 4 | PC Request LD from Leader | PC | 4 | 3 | | |
| 5 | Leader LD Check Module Fit | LD | 5 | 4 | PC | 🔄 Module fit? If No → reopen #2 |
| 6 | Leader LD Nominate LD | LD | 6 | 5 | | LD Leader nominates designer |
| 7 | PC Appoint LD & Provide Link | PC | 7 | 6 | | |
| 8 | LD Request Editor & GD | LD | 8 | 7 | | |
| 9 | Leader GD Appoint GD | GD | 9 | 8 | | PARALLEL ↓ |
| 10 | Leader Editor Appoint Editor | Editor | 9 | 8 | | PARALLEL ↓ |
| 11 | GD Complete Work | GD | 10 | 9 | | PARALLEL ↓ |
| 12 | Editor Complete Work | Editor | 10 | 10 | | PARALLEL ↓ |
| 13 | LD Request PD | LD | 11 | 11+12 | GD,Editor | 🔄 Quality OK? If No → reopen #11+#12 |
| 14 | Leader PD Appoint PD | PD | 12 | 13 | | |
| 15 | PD Complete (Round 1) | PD | 13 | 14 | | |
| 16 | IR (Internal Review) | LD | 14 | 15 | GD,PD | 🔄 Amendments IR? PARALLEL with #17 |
| 17 | FR & Sign-off | PC | 14 | 15 | | PARALLEL with #16 |
| 18 | Send FR to Faculty | PC | 15 | 17 | | |
| 19 | Faculty Feedback | PC | 16 | 18 | LD,GD,PD | 🔄 Amendments FR? |
| 20 | PC Inform Lead PD (Sign-off) | PC | 18 | 19 | | |
| 21 | Lead PD Assign Bookmarking | PD | 19 | 20 | | |
| 22 | PD Bookmarking Complete | PD | 20 | 21 | | |
| 23 | Lead PD Request QC | PD | 21 | 22 | | |
| 24 | QC Review Complete | PD | 22 | 23 | GD,PD | 🔄 Amendments QC? |
| 25 | Upload to myINSPIRE | PD | 23 | 24 | | |
| 26 | PC Inform CLT Hide/Unhide | PC | 24 | 25 | | |
| 27 | Project Complete | PC | 25 | 26 | | |
Cascade Reset Behaviour
When a review task reopens targets, all intermediate tasks (between the reopened target and the review task) are also reset to Waiting. This ensures the full chain re-executes.
Example: Task 5 (Leader LD Check Module Fit, stage 5) says module unfit:
- Task 2 (PC Check, stage 2) → Assigned (reopened target)
- Task 3 (stage 3) → Waiting (cascade)
- Task 4 (stage 4) → Waiting (cascade)
- Task 5 → Waiting (review task itself)
When task 2 completes again, Auto Activate fires: 3 → 4 → 5.
Test Accounts
Password: All test accounts use the same password.
Click to reveal
Test@1234
Faculty (Website User)
| Name | Email | Access |
|---|
| Test Faculty | testfaculty@oumcidproject.tetupai.com | Web Form only (/cid-request) |
CID Staff (System Users)
| Name | Email | Role | Unit Lead? |
|---|
| Dr Nooni | nooni@oum.edu.my | System Manager | PC Lead |
| Pn Fadzilah | fadzylah@oum.edu.my | Projects Manager | LD Lead |
| Cik Syaliza | syaliza@oum.edu.my | Projects Manager | PD Lead |
| En Zulhairi | zulhairi@oum.edu.my | System Manager | MP Lead + VE Lead |
| Test GD | testgd@oumcidproject.tetupai.com | Projects User | GD Lead |
| Test Editor | testeditor@oumcidproject.tetupai.com | Projects User | Editor Lead |
| Test LD | testld@oumcidproject.tetupai.com | Projects User | Staff (LD unit) |
| Test PD | testpd@oumcidproject.tetupai.com | Projects User | Staff (PD unit) |
| Test PC | testpc@oumcidproject.tetupai.com | Projects User | Staff (PC unit) |
Test Scenario A: Basic Flow (No Amendments)
This tests the happy path where all review tasks pass without amendments.
1Faculty Submits Request
Login as: testfaculty@oumcidproject.tetupai.com
Action:
- Go to /cid-request
- Fill in: Course Code, Course Name, Faculty, Module Category, Semester
- Click Submit
Expected: Success message. A new Project is created with 27 tasks.
2PC Lead Sees First Task
Login as: nooni@oum.edu.my (PC Lead)
Expected:
- "Faculty Submit Request" task is status Assigned
- Task is auto-assigned to Nooni (PC Lead)
- All other 26 tasks are status Waiting
3Complete Tasks Sequentially
Login as: The unit lead for each task (see accounts tab)
Action: For each task in sequence:
- Open the task
- Change status to In Progress (optional, simulates staff starting work)
- Change status to Done
- Save
Expected: When a task is marked Done, its successor tasks automatically change from Waiting to Assigned.
!Key Verification Points
Check these along the way:
- After task 8 (LD Request Editor & GD) is Done → tasks 9 AND 10 both become Assigned (parallel)
- Task 13 (LD Request PD) only activates when BOTH task 11 (GD) AND task 12 (Editor) are Done
- After task 15 (PD Complete) is Done → tasks 16 (IR) AND 17 (FR) both activate (parallel)
- For review tasks (#5, #13, #16, #19, #24): set Amendments Required = No before marking Done
Test Scenario B: Amendment Workflow
This tests the amendment loop where a reviewer finds issues and sends work back for corrections.
!Prerequisites
Before testing amendments: Complete tasks 1-14 (up to "PD Complete Round 1") following the basic flow. This activates the IR review task.
AIR Review Finds Issues (Amendment Required)
Login as: fadzylah@oum.edu.my (LD Lead — does Internal Review)
Action:
- Open task "IR (Internal Review)" (should be status Assigned)
- Set Amendments Required? = Yes
- Change status to Done
- Click Save
Expected (Amendment Reopen triggers):
- Task "GD Complete Work" (task 11) → reopened to Assigned
- Task "PD Complete (Round 1)" (task 15) → reopened to Assigned
- Intermediate tasks (12-14) → reset to Waiting
- Task "IR (Internal Review)" itself → reset to Waiting
- date_completed cleared on reopened tasks
BGD and PD Do Corrections
Login as: testgd@oumcidproject.tetupai.com (GD) then syaliza@oum.edu.my (PD Lead)
Action:
- Open "GD Complete Work" → set status to Done → Save
- Complete intermediate tasks as they activate (LD Request PD, Leader PD Appoint PD)
- Open "PD Complete (Round 1)" → set status to Done → Save
Expected:
- After BOTH GD and PD are Done again, "IR (Internal Review)" auto-activates back to Assigned
- The loop is ready for another review round
CIR Review Passes (No Amendments)
Login as: fadzylah@oum.edu.my (LD Lead)
Action:
- Open "IR (Internal Review)" (now Assigned again)
- Set Amendments Required? = No
- Change status to Done
- Click Save
Expected:
- No tasks are reopened
- Normal flow continues — successor tasks activate
Faculty Feedback Amendment (Same Pattern)
DFaculty Feedback Requires Amendments
Login as: nooni@oum.edu.my (PC Lead)
Action:
- Complete tasks up to "Faculty Feedback" (task 19)
- Open "Faculty Feedback"
- Set Amendments Required? = Yes
- Change status to Done → Save
Expected:
- Reopens: LD task + GD task + PD task (most recent Done task per unit, stage < 16)
- "Faculty Feedback" resets to Waiting
QC Review Amendment (Same Pattern)
EQC Review Requires Amendments
Login as: syaliza@oum.edu.my (PD Lead)
Action:
- Complete tasks up to "QC Review Complete" (task 24)
- Open "QC Review Complete"
- Set Amendments Required? = Yes
- Change status to Done → Save
Expected:
- Reopens: GD task + PD task (most recent Done, stage < 22)
- "QC Review Complete" resets to Waiting
Amendment Verification Checklist
| # | Check | Pass? |
|---|
| 1 | Review task with Amendments Required = Yes reopens correct target tasks | |
| 2 | Reopened tasks change to "Assigned" status | |
| 3 | Intermediate tasks (between target and review) reset to "Waiting" | |
| 4 | date_completed is cleared on reopened tasks | |
| 5 | date_received is preserved (not cleared) | |
| 6 | Review task resets to "Waiting" | |
| 7 | After corrections done, review task auto-activates to "Assigned" | |
| 8 | Multiple amendment rounds work (loop 2-3 times) | |
| 9 | Amendments Required = No allows normal flow to continue | |
| 10 | "Amendments Required?" dropdown only visible on 5 review tasks | |
| 11 | Non-review tasks do NOT show the amendments dropdown | |
| 12 | Task 5 (LD check module fit): Yes → reopens task 2, resets 3+4 to Waiting | |
| 13 | Task 13 (LD check quality): Yes → reopens task 11 (GD) + 12 (Editor) | |
IP Task List (20 Tasks)
Template: CID Institutional Project Development
Submit via: /ip-request
| # | Task | Stage | Depends On | Reopen Targets | Notes |
|---|
| 1 | Receive IP Request | 1 | — | | First task, auto-Assigned |
| 2 | Reply to Faculty | 2 | 1 | | |
| 3 | Leader IP Check IP Fit | 3 | 2 | | |
| 4 | Leader IP Request LD | 4 | 3 | | |
| 5 | Leader LD Appoint LD | 5 | 4 | | |
| 6 | LD Request Editor and GD | 6 | 5 | | |
| 7 | Leader GD Appoint GD | 7 | 6 | | PARALLEL ↓ |
| 8 | Leader Editor Appoint Editor | 7 | 6 | | PARALLEL ↓ |
| 9 | GD Complete Task | 8 | 7 | | PARALLEL ↓ |
| 10 | Editor Complete Task | 8 | 8 | | PARALLEL ↓ |
| 11 | LD Request PD | 9 | 9+10 | | Waits for BOTH GD + Editor |
| 12 | Leader PD Appoint PD | 10 | 11 | | |
| 13 | PD Complete Task | 11 | 12 | | |
| 14 | IR Review | 12 | 13 | | First internal review |
| 15 | GD Corrections (IR) | 13 | 14 | | PARALLEL ↓ |
| 16 | PD Corrections (IR) | 13 | 14 | | PARALLEL ↓ |
| 17 | IR2 Review | 14 | 15+16 | GD Corrections (IR), PD Corrections (IR) | 🔄 If amendments → reopens #15+#16 |
| 18 | Request Final PDF | 15 | 17 | | |
| 19 | Send Final PDF to Client | 16 | 18 | | |
| 20 | Faculty Provide Feedback | 17 | 19 | GD Corrections (IR), PD Corrections (IR), PD Complete Task | 🔄 If amendments → reopens GD+PD tasks |
Amendment Decision Points (2 Diamonds)
| Review Task | Stage | If Amendments Required |
|---|
| IR2 Review (#17) | 14 | Reopens GD Corrections (#15) + PD Corrections (#16) → Assigned |
| Faculty Provide Feedback (#20) | 17 | Reopens GD Corrections (#15) + PD Corrections (#16) + PD Complete Task (#13) |
IP vs LM Key Differences
| Aspect | LM (Learning Material) | IP (Institutional Project) |
|---|
| Tasks | 27 | 20 |
| Amendment points | 5 | 2 |
| Submit URL | /cid-request | /ip-request |
| Template | CID Learning Materials Development | CID Institutional Project Development |
| Project Name | {code} - {semester} {year} | {code} - {course name} |
IP Test Scenarios
Scenario A: Basic Flow (No Amendments)
1Faculty Submits IP Request
Login as: testfaculty@oumcidproject.tetupai.com
Action:
- Go to /ip-request
- Fill in: Course Code, Course Name, Module Category, Semester, Learning Material
- Click Submit
Expected: Success message. A new Project is created with 20 tasks. Project name format: "{Course Code} - {Course Name}"
2Complete Tasks 1–16 Sequentially
Login as: Appropriate unit lead for each task
Action: For each task: set status → Done → Save. Successor auto-activates.
Key checkpoints:
- After task 6 → tasks 7 AND 8 both activate (parallel)
- Task 11 only activates when BOTH 9 (GD) AND 10 (Editor) are Done
- After task 14 (IR Review) → tasks 15 AND 16 both activate (parallel)
- Task 17 (IR2) only activates when BOTH 15 AND 16 are Done
3Complete Tasks 17–20 (No Amendments)
Action: For review tasks #17 and #20, set Amendments Required = No before marking Done.
Expected: Normal flow completes. All 20 tasks Done.
Scenario B: IR2 Amendment Loop
AIR2 Review Finds Issues
Action:
- Complete tasks 1–16 (GD Corrections + PD Corrections both Done)
- Open "IR2 Review" (task 17, now Assigned)
- Set Amendments Required? = Yes
- Change status to Done → Save
Expected:
- Task 15 "GD Corrections (IR)" → reopened to Assigned
- Task 16 "PD Corrections (IR)" → reopened to Assigned
- Task 17 "IR2 Review" → reset to Waiting
BDo Corrections Again
Action: Mark tasks 15 and 16 as Done again.
Expected: Task 17 (IR2 Review) auto-activates to Assigned. Ready for another review round.
CIR2 Passes
Action: Set Amendments Required = No, mark Done.
Expected: Normal flow continues to task 18 (Request Final PDF).
Scenario C: Faculty Feedback Amendment
DFaculty Provides Negative Feedback
Action:
- Complete tasks up to "Faculty Provide Feedback" (task 20)
- Set Amendments Required? = Yes
- Mark Done → Save
Expected:
- Task 15 "GD Corrections (IR)" → Assigned
- Task 16 "PD Corrections (IR)" → Assigned
- Task 13 "PD Complete Task" → Assigned
- Intermediate tasks (14–19) → Waiting
- Task 20 "Faculty Provide Feedback" → Waiting
IP Amendment Verification Checklist
| # | Check | Pass? |
|---|
| 1 | IR2 with Amendments=Yes reopens tasks 15+16 | |
| 2 | IR2 resets itself to Waiting | |
| 3 | After corrections, IR2 re-activates to Assigned | |
| 4 | Faculty Feedback with Amendments=Yes reopens tasks 13+15+16 | |
| 5 | Faculty Feedback resets itself to Waiting | |
| 6 | Multiple amendment rounds work correctly | |
| 7 | Amendments=No allows normal completion | |